Accounts Receivable Platinum overview

• The AccountPro Accounts Receivable program may be used as a standalone Accounts Receivable module or interfaced with the General Ledger, Invoicing and Job Costing modules.
• Used as a stand alone receivable module, no other software or modules are required.
• Customer Payment terms are user definable on a Customer level.
• The number of Customer Accounts you may establish is unlimited as are the number of transactions.
• On screen customer account inquiries include pop-up window selection of customer accounts for viewing, editing and entry of receivables & receipts.
• Calculate interest charges. Terms and interest charges detail to calculate service charges may be set and turned on or off, on a customer by customer bases.
• Ship To... addresses may be predefined by customer in the Accounts Receivable module by Customer ID. Any number of Ship To... addresses may be established per customer. The predefined Ship To... addresses in Accounts Receivable module may be selected in the Invoicing module.
• Job Location addresses may be predefined by customer in the Accounts Receivable module by Customer ID. Any number of Job Location addresses may be established per customer. The predefined Job addresses in Accounts Receivable module may be selected in the Invoicing module.

Accounts Receivable Detail Summary (partial listing

• Customer Account:
  • Account ID to 12 alphanumeric characters
  • Customer name to 50 characters
  • Phone number provision for:
    • Country Dial code
    • Area code
    • Business number
    • Alternate Business number
    • Toll Free Business number
    • Cellular number
    • Fax number
    • Toll Free Fax number
    • Alternate Fax number
    • Pager phone number & pager number
    • Residence number
    • Emergency number
    • Residence Fax number
  • General ledger receivable control accounts may be established by customer to keep, for example, out of State/Province or Foreign accounts from local accounts.
  • Has provision for up to 3 tax ID numbers per customer account.
  • Supports user definable payment terms and term discounts at a customer level.
  • Handles Open Item customers.
  • Receivable Service charges, Overdue Charges or Delinquent charges including charges for Past Due Interest:
    • Supports Service or Overdue Charges with individual rates set for each customer.
    • Supports setting number of days before Service or Overdue Charges take effect for each customer.
    • If the Accountpro General ledger is installed, supports user specified general ledger accounts for Service or Overdue Charges for each customer.
  • Notes
  • Customer Type
  • Territory

Customer Statements

• Prints addressed customer statements (aged) on regular 8 1/2" x 11" paper ready for folding into window envelopes.
• Turn printing of customer receivable statements On or Off on a customer by customer bases.

Accounts Receivable Reports

• To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month ends or closing of a fiscal period.
• Detailed or Summary Accounts Receivable aged reports may be printed. Aging reports may be printed by:
  • Aged listing by Customer ID
  • Aging 0-30 / 31-60 / 61+ days
  • Aging 0-30 / 31-60 / 61-90 / 91+ days
  • Aging 0-15 / 16-30 / 31+ days
  • Aging 0-15 / 16-30 / 31-45 / 46+ days
  • Aged Listing by Customer Statement Group
• Provides detailed or summary Transaction Journals.
• Provides detailed or summary Billings Journals.
• Provides detailed or summary Receipts Journals.
• Customer Account lists may be printed by:
  • Customer Account ID
  • Customer Name
  • Customer Territoryy
  • Salesperson
  • Customer Type
  • Tax Identity
  • Statement Group

Accounts Receivable Statistics

• Full detail is kept for all transactions, including payments applied, date, amount, check number, etc.
• Pop-up window show last invoice number, date & amount.
• Tracks Discounts Earned to-date, Interest Charged to-date.
• Track sales statistics by week, month, period and year to date.

Accounts Receivable History

• A history of Accounts Receivable transactions may be tracked and kept on file for any number of fiscal periods.

Optional Interfacing with:

Invoicing

• Accounts Receivable supports setting of individual customer payment terms, term discounts, product discount levels and Invoice discounts which may be overridden by the user at time of Invoicing/Order entry. Printing of these details on the customer invoice may be turned on or off.
• On selected invoice formats an automatic markup from cost may be specified on an individual customer by customer bases for specified categories.
• Automatically suppresses calculation of taxes in the Invoicing module if a customer has a tax exemption number.

Distribution to General Ledger

• With the general ledger installed, revenue distribution is controlled by the user and may be made to multiple general ledger accounts.
• Taxes may be tracked in the General Ledger from Accounts Receivable and other installed modules, such as, for example, Accounts Payable and the Invoicing modules.
• General Ledger accounts for Interest charges and Service charges are specified by the user on a customer by customer bases.

Job Costing module

• Using the optional Job Costing module, billings for Jobs are automatically posted to the Job Costing module.

Import module

• Using the optional Import module, you may import customer lists from ASCII or CSV files.