General Ledger Platinum overview

A flexible account structure provides for an unlimited number of General Ledger accounts numbers as defined by the user, allowing for postings to departments, such as, for example, Contract and Service work, Profit and Cost centers. The user definable General Ledger account structure allows accounting for small to medium sized businesses and nonprofit organizations.

A sample chart of accounts is included which may be used as is, deleted or modified as required to suit your business needs.

• Used as a stand alone module, no other software or modules are required.
• The number of General Ledger Accounts you may establish is unlimited as are the number of transactions.
• Includes provision to use sub-account numbers if required.
• On screen General Ledger account inquiries include pop-up window selection of General Ledger accounts for viewing, editing and journal entry.
• Financial reports may be printed as often as required and are not restricted to month end closings.
• Modifiable chart of accounts suitable for small to medium sized businesses, including manufacturing and construction industries.
• The General Ledger is automatically updated from Journal Entries made in the General Ledger module and from other AccountPro modules. No additional entries or postings are required for other modules to update the General Ledger.
• Postings from other optional AccountPro modules to the General Ledger are flexible, and user definable in those modules, as to which general ledger accounts get debited and credited.
• The chart of accounts may be modified, deleted or added to as often as required.

General Ledger Detail

• The general ledger supports 12 or 13 fiscal periods.
• General Ledger accounts structure.
• The chart of accounts is totally user definable, allowing for financial reporting to reflect the way you do business.
• No limit to the number of accounts which may be established.
• Any number of accounting periods may be left open, including the next fiscal operating year without closing the current fiscal year.
• Pop-up windows provide for selection of account numbers for account maintenance and journal entry transactions.
• Handles recurring Journal Entries for transactions, such as, for example, depreciation of assets.
• Has user definable Financial reports.
• Postings are permitted to future periods.
• Sales Taxes may be tracked for any Sales Tax levels specified in other AccountPro Platinum modules. Tracks Sales Taxes Collected, Paid and Owing for an unlimited number of Classes (category) of Goods Sold or Services provided and Province/State/Territory combinations.
• Income, cost of goods sold, services provided, inventory and expenses may be tracked as defined by the user without limitation to the number of accounts you may establish. The General Ledger can tracks sales by class (category) of goods, type of service, for example, product sale, warranty, repairs, contract work, service work, cost plus work, Province/State/Territory, etc.
• Billings from, for example, the Invoicing module, will automatically update the General Ledger with income and expense information as outlined in the above paragraph.

General Ledger Reports

• To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month or fiscal period end closings.
• Print individual accounts for analysis.
• A complete set of audit trails may be printed for a single period, a range or the complete fiscal year.
• The financial software module prints complete Financial Statements, Balance sheet, Income statements, Profit & Loss, Trial Balance, in a number of formats, including a Projected Income to End of Fiscal Year report.
• Prints General & Recurring Journal Entries transaction Journals.
• Prints filtered Journals with postings from any of the other installed AccountPro modules.
• A detailed General Ledger report may be printed for a single fiscal period, or for a specified starting and ending fiscal periods.
• Comparative reports may be printed indicating comparative figures between periods.
• Calculates and prints report indicating averages for any  3 periods as specified by the user.
• Audit trail may be printed for current or historical periods.
• Reports may be printed to the printer, or to a standard ASCII text file for editing, importing into another report, etc.

Transaction/Report Totals

• Transaction Entry Totals to $99,999,999.999999
• Report Totals to $999,999,999.999999

Track General Ledger History of transactions

• A history of all transactions posted to the General Ledger, either from General Ledger Journal entries or postings from other modules, may be tracked and kept on file for any number of fiscal periods.
• Print historical reports by specifying:
  • Starting period
  • Ending period
  • Starting account number
  • Ending account number
  • Starting sub account number
  • Ending sub account number
  • Starting source id
  • Ending source id

Optional Modules and Interfacing from:

Inventory Control Platinum module

• Using the optional Inventory Control module, transaction details are automatically posted (if postings to the General Ledger are enabled) to the General Ledger module.

Invoicing Platinum module

• Using the optional Invoicing Platinum module, details are automatically posted (if postings to the General Ledger are enabled) to the General Ledger module.

Accounts Payable Platinum module

• Using the optional Accounts Payable Platinum module, transactions are automatically posted (if postings to the General Ledger are enabled) to the General Ledger module saving the expense of having to re-enter payable transactions into the General Ledger module.

Accounts Receivable Platinum module

• Using the optional Accounts Receivable Platinum module, transactions are automatically posted (if postings to the General Ledger are enabled) to the General Ledger module saving the expense of having to re-enter receivable transactions into the General Ledger module.