Sales Commission Platinum overview

The following is a summary describing some of the features of the Sales Commission Platinum software module (also see Pro, Plus and Basic versions) and Sales Commissions frequently asked questions.

• Used as a stand alone sales commission module, no other software or modules are required.
• The Sales Commission module provides numerous user selectable options to calculate and track sales commissions.
• Sales details may be entered directly into the Sales Commission module, or automatically updated from the Invoicing module.
• If the optional Invoicing module is installed, interfacing of the Sales Commission module with the Invoicing module is automatic and requires no additional setup.
• Invoice posting details are automatically reflected in the Sales Commission module.
• Once posted from the Sales Commission module, or posted from the optional Invoicing module, commission details are immediately available in the Sales Commission module. This will allow the generation of commission reports as often as required and as such is not dependent on month or period end closings.
• Handles Split Commissions.
• Handles Sliding Scale Commissions.
• Handles 2-tier Commissions.
• Handles multi-tiered Commissions.
• Calculates negative commission amounts for returns reducing the total commissions payable to the salesperson.
• Calculate recurring commission details where commissions are paid on a recurring bases.
• May be used as an integrated module with Invoicing, or as a stand alone Sales Commission reporting module.
• Option to flag invoice as paid to release commissions via interface to Accounts Receivable (requires Invoicing and Accounts Receivable modules).
• Recurring billings may be set for:
  • Monthly billings
  • Quarterly billings
  • Annual billings
  with the ability to set an end date for the recurring billings.

• Commissions for Recurring Billings may be calculated based on criteria selected for each Employee from the Employee Period Commission Definitions menu and date of the recurring billing from the original billing date.

• or Commissions for Recurring Billings may be calculated based on criteria selected for each Product from the Product Period Commission Definitions menu and date of the recurring billing from the original billing date.

Sales Commission Tracking and Calculation

• Sales Commission calculations:
  • Calculate commission by a percentage, or percentages, specified for the salesperson.
  • Calculate commission by a percentage specified by item.
  • Calculate Sales Commission on Gross Margins
  • Calculate Quota based commissions with user defined levels.
    • Quota based commissions may be calculated on the monetary value of sales and or quantities sold for a period.
  • Calculate sliding scale percentages based on recurring transactions, such as, for example, in the insurance and health benefit industry.
  • Calculate Commission Tiers
  • Commissions calculated based on attainment levels
  • Various other options to calculate commissions based on gross margin, net cost, selling price, etc.
• Option to allow commissions to be calculated on a mix. For example, some items may be set to calculate commissions based on a salesperson commission percentage, while other items calculate commissions based on a commission percentage on gross sales, gross margin or one of the various commission formulas for a particular item.
• Calculates split (multi-level) commissions, for example, salesperson, inside sales manager, branch manager and so on.
• Handles base amount plus commissions.
• Supports commission draws.
• All Salesperson, Item and Commission details may be added to, or changed at anytime.
• Commission payable amounts may be changed on a transaction by transaction bases if needed. The system will maintain the original commission amount calculated, the adjustment and the net adjusted commission amount.
• Commission payable amounts may be placed on hold and released for payment at a later date on a transaction by transaction bases.
• Tracks billings and commissions history per client and contract or policy if billings are of a recurring bases, such as, for example, in the service, maintenance, or policy, service or maintenance based industry.
• Recurring transactions are supported to handle, for example, commissions on insurance or benefit policies, service and maintenance contracts.
• Credit notes result in commission claw backs.
• There is no limit to the number of salespersons, products, transaction details, or history the sales commission module can contain.

Sales Commission Retrieval & History

• Using pop-up windows make it easy to look for salesperson, product, client billings and commission details in the Sales Commission Tracking software module.
• Sales commission history may be kept on file as long as required.
• Unlike spreadsheets which do not provide an audit trail and are very time consuming to maintain, an audit trail is kept of all commission transactions which may be filtered by - Salesperson, Date, Customer, Branch, Product and so on.

Sales Commission Reports

• Sales Commissions may be used as a standalone sales commission reporting module, or integrated with the optional Invoicing module.
• The Sales Commission software module will retain a history of all sales transactions for as long as required.
• Commission reports may be printed as soon as transaction details are posted from the Sales Commission or optional Invoicing module and are not dependent on month end or period end closings and as such may be printed daily, weekly, bi-weekly, bi-monthly or monthly as your needs dictate.
• The commissions report will show each item sold with the commission amount calculated for each item.
• The report shows a status flag indicating if the commission is to be paid, has been paid, or placed on hold.
• Commission amounts are sub-totaled by Salesperson and a total commission amount is calculated for the report.
• If manual adjustments have been made to the calculated commission amount, the original calculated commission, adjustment and net commission payable amount is shown.
• The Sales Commissions Earned report by Customer will print the Invoice Date, Invoice number, Customer ID, Product Description, Commission ID, Status and Pay Code, Quantity sold, Price , Total Invoiced and Commission Earned with subtotals for each Customer and totals for the report. The Report my be printed for a specified date range (starting and ending date), order number, invoice number, invoice date, customer, customer purchase order, salesperson, product, transaction type, branch and period ranges.
• The Sales Commissions Earned report by Salesperson will print the Invoice Date, Invoice number, Customer ID, Product Description, Commission ID, Status and Pay Code, Quantity sold, Price , Total Invoiced and Commission Earned with subtotals for each Salesperson and totals for the report. The Report my be printed for a specified date range (starting and ending date), order number, invoice number, invoice date, customer, customer purchase order, salesperson, product, transaction type, branch and period ranges.
• A Sales Commissions Payable report will show the net payable after any adjustments have been made.
• Commissions Paid report will printout what actually has been paid to each salesperson.
• All reports in the sales commission tracking software module may be filtered by selectable criteria. For example, you may wish to print a report for a certain sales period, product, salesperson, customer, branch, etc.

Sales Commission Platinum Optional Interfacing with:

Invoicing

• Transactions from the optional Invoicing Platinum module are posted to the Sales Commission Platinum and Pro modules.

Accounts Receivable

• If the optional Accounts receivable module is installed, the program can be set to payout the commission when either all or part of the receivable has been paid by the customer.

• If the program is set to pay out a percentage of the commission to be paid, the Sales Commission module will calculate the percentage of commission to be paid based on the percentage of the invoice paid-to-date.

Sales Commission Export Platinum add-on module

• Using the optional Sales Commission Export Platinum add-on module, you can export customer list, vendor lists and transactions to CSV files.
• If the AccountPro Accounts Payable moduile is installed, commission payables can be exported to the A/P module. Once exported to the Accounts Payable module, payable details may be edited prior to the printing of checks. Printing checks from the A/P module may be filtered by employee, date and other filter options.

Sales Commission by Zip Platinum add-on module

• Using the optional Sales Commission by Zip Platinum add-on module commisions may be calculated by Zip and Salesperson ID.

Import module

• Using the optional Import module, you can import customer, vendor, product lists and transactions from ASCII or CSV files. CSV files can be generated from a spreadsheet.

• Transactions
  • To save from having to key in the transaction details from another accounting system, the sales commission program can import key details from an ASCII or CSV file, which after import into the Sales Commission module, may be edited if required before posting the transactions in the Sales Commission module.
• Import Customer Lists
• Import Salesperson Lists
• Import Vendor Lists