What are Line Items ... ?

• LINE ITEMS as used in the AccountPro Invoicing and AccountPro Purchase Order modules represent the item and line (row) on which you entered the item.
• You may have up to 9,999 line items in an Invoice and Purchase Order.
• The 'Item' may represent a physical item, a description of service, or just plain text.

What are Invoice Line Formats ... ?

As most businesses have different needs as to what the invoice shows to their customer, INVOICE LINE FORMATS as used in the AccountPro Invoice module will print the details as selected from one of the options presented in the preferences menu.

Some examples:

• Show Quantity ordered
• Show Quantity shipped
• Show Unit cost, do not show unit costs
• Show Unit price, do not show unit price
• Show Item ID, do not show item id
• etc.

What are Pre-defined Invoice messages ... ?

Pre-defined Invoice messages consist of any number of text lines to be printed as the last item (below the items, products, services and other lines of text already added) you are issuing an invoice for.

When an Invoice is created (or request for quotation) any one of the pre-defined invoice messages may be selected for printing on the Invoice.

This allows for consistency and is also a great time saver for insertion of standard clauses or notes to be added to an Invoice.

Some examples of pre-defined invoices messages a user may define:

• All items include a 90 day warranty
• Hazardous material. Code: 1234567890
• Pricing includes discounts as qouted

What are Pre-defined Purchase Order messages ... ?

Pre-defined Purchase Order messages consist of any number of text lines to be printed as the last item (below the items, products, services and other lines of text already added) you are issuing a purchase order (or request for quotation) for.

When a P.O. is created (or request for quotation) any one of the pre-defined purchase order messages may be selected for printing on the P.O. or Quotation Request.

This allows for consistency and is also a great time saver for insertion of standard clauses or notes to be added to a P.O. or Quotation Request.

Some examples of pre-defined purchase order messages a user may define:

• No deliveries before 9am or after 4pm
• Confirmation required.
• All goods must comply with...
• Call (123) 456-7890 if not in stock

What are Purchase Order Line Formats ... ?

Purchase-Order Line Formats are the options of details to be printed on the P.O.

A user may select from 14 pre-defined line format options.

Some examples:

• Show Quantity ordered.
• Show Unit cost, or do not show unit costs.
• Show Item ID, do not show item id.
• Show the manufacturer's or vendor's product number for the item ordered on the P.O.
• etc.

What is a Purchase Order Requisition ... ?

A Purchase Order Requisition is used to obtain approval from management before issuing a purchase order for the items and or services shown on the requisition.

Once approved, a requisition as used in the AccountPro Purchase Order module may be turned into a purchase order with one click.

Why Modular Software ... ?

Modular software allows you to purchase only the modules you need.

All-in-one software packages are often very limited in the amount of details they provide. For example, the AccountPro Invoicing Platinum module provides for seven price levels. In the Accounts Receivable module each Customer may be assigned one of these pricing levels. Customer A may get pricing level 1, while Customer B gets pricing level 5. Setting the pricing level to 0 for a customer will allow a custom price to be entered at the time the invoice details are entered for this customer.

Any module may be purchased and run as a standalone module without the need for any other software, or additional AccountPro Software.

Many companies are already using an all-in-one accounting package but may find that one area of the package does not totally fulfill their needs. This is just one example where a standalone software module more specific and detailed may fill that gap.

If multiple AccountPro modules are installed, the modules will automatically interface with each other without any special setup.

What are the System Requirements ... ?

• Windows 7, Vista, XP, 2000, Windows server 2003 & 2008 (client or server).
• Memory 512mb (preferred > 1gb) ram.
• 125mb free disk space for the first module, 25mb for each additional module.
• SVGA Monitor or better.
• Internet Connection for software downloads and upgrades (not required to run program).

Linux or MAC operating sytems are not supported.

What is Certified Payroll ... ?

• Certified Payroll Reports are required on most Goverment construction projects. The contractor provides Certified Payroll Reports for specified periods to the goverment agency responsible for the projact.
• Hours are entered into the AccountPro Payroll module and the report printed from the AccountPro Certified Payroll module.

What are payroll withhholdings ... ?

Withholdings are the amounts that employers subtract from their employees' gross pay for a variety of taxes and benefits, including Social Security and Medicare taxes, Federal and State income taxes, health insurance premiums, retirement savings, education contributions, union dues, etc.

Back to Top

What is a Customer ID? ... ?

• A Customer ID is use to identify the customer''s name or company name. A customer id may be numbers and or letters (alphanumeric). For example, A-101 would be a customer id.
• A Customer ID may have up to 12 alphanumeric characters.
• Using a Customer ID in AccountPro modules make for quicker entry and or section of customers and is less prone to data entry errors.

What are lines per Purchase Order ... ?

• LINE ITEMS as used in the Invoicing and Purchase Order modules represent the item and line (row) on which you entered the item.
• You may have up to 9,999 line items in an Invoice and Purchase Order.
• The 'Item' may represent a physical item, a description of service, or just plain text.

What is stand alone construction cost tracking software ... ?

• The AccountPro Job Costing module keeps a history of all entries in the module.
• Tracks billings, labor, material, hours and units.
• Provides breakdown by user defined category (or division) with sub-totals for each.

What are early payment discounts ... ?

• The AccountPro Accounts Payable module calculates early payment discounts based on terms your vendor has provided you.
• Early payment discount terms may vary for vendor to vendor.
• So while vendor A may give you a 2 percent net 10 days early payment discount meaning... if the invoice is paid within 10 days from invoice date you will receive a 2 percent disount for that purchase and the printed check will reflect that discount by showing the discount amount on the check stub for each invoice (if applicable) and subtracting it for the check amount..
• Another vendor may give you a 1 percent net 30 days early payment discount
• No calculations are neccessary by the user of the AccountPro Accounts Payable module to automatically take the early payment discount earned when the checks are printed.
• There is no need to select certain invoices for payment as the program will print all checks which are due by the payment due date specfied by the vendor terms which can be overidden by the user at time of entering the invoice into the system or at a later date. A great time saver as many systems require you to select the invoices for payment before you are able to print a check.

What are CSV files ... ?

• CSV stands for Comma Separated Values, sometimes also called Comma Delimited. A CSV file is a specially formatted plain text file which stores spreadsheet or basic database-style information in a very simple format, with one record on each line, and each field within that record separated by a comma.

What are ASCII files ... ?

• ASCII is the abbreviation for American Standard Code for Information Interchange.
• ASCII files are those composed of simple text information with no formatting.
• ASCII (pronounced askee) is an acronym for American Standard Code for Information Interchange. It is a simple text format that does not use formatting specific to any particular application. Because of this, documents saved as an ASCII (or text file) can be used across all platforms.

Does AccountPro Integrate with Peachtree Accounting software ... ?

• Due to the fact that the level of detail in all AccountPro modules it would not be feasable to interface with Peachtree Accounting software.
• All AccountPro modules print transaction details which may be used for entry into other systems. Details may be filtered by range.
• An import module is available to import specified master files into AccountPro.