Standalone Canadian Payroll software module

Overview summary

  • Time sheets may be entered daily, or at the end of a payroll period. If entered daily, the payroll program will automatically accumulate totals for the applicable payroll period.
  • The optional USA Payroll module may be used conjunction with the Canadian Payroll module for companies with employees in both the U.S.A. and Canada. Both modules will allow specified general ledger accounts appropriate for each version, including job numbers.
  • If used as a standalone payroll module without the general ledger, a summary distribution report provides the necessary information required to journalize a general ledger.

Detail

  • The payroll module handles, on the bases of individual employee specified parameters (all of which may be turned on or off):
    • Automatic calculation of statutory Federal and Provincial taxes
    • Advances
    • Loans
    • Vacation Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
    • Holiday Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
    • Sick Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
  • Full Employee profile screens including currently defined earning definitions, deductions and benefits, default general ledger distribution accounts (may be overridden at time of payroll timesheet entry), vacation, holiday, sick pay percentages, etc.
  • Supports multiple payroll chequing accounts, for example, administrative staff, shop employees, field workers, out of town employees and so on allowing cheques to be printed for a specific payroll chequing account.

Earning definitions

  • An unlimited number of earning definitions may be defined. Earning types may be defined, for example, as Regular Earrings, Overtime Earnings, Bonus, Commission, Mileage, Living out Allowance, Piece Work, etc.
  • Earning definitions may be specified with respect to taxability, active status, contribute to statutory deductions, contribute to calculation of "Other Deductions", such as, for example, Union Dues, all through user specified Yes/No options.
  • Indicate whether or not the earnings contribute to Vacation Pay, Holiday Pay, Sick Pay, etc.

Deduction Definitions

  • Flexible deduction definition capabilities keep employee deductions up-to-date in one place, saving you from having to change individual employee records every time deductions change.
  • Establish any number of payroll and union deduction definitions.
  • Deduction definitions may specify:
    • Specified tax reductions
    • Method of deduction calculation:
      • Fixed amount per pay period
      • Percentage of specified type of earnings
      • Combination of Fixed and Percentage
    • Paid by
      • Employee
      • Employer
      • Specified percentage Employee/Employer
    • Distribution to General Ledger

Payroll Entry

  • Entries into the payroll module are easy and quick. An Employee ID may be entered directly, or selected from a pop-up window. The default Earning ID, as established in the Employee master file for the selected employee, will be shown and may be selected by simply pressing the Enter key.
  • Multiple Earning Definitions (rates) may be used when entering time for an employee within a single payroll period without limitation to the number of earning definition which may be entered into the payroll period.
  • Multiple Job numbers may be used when entering time for an employee within a single pay period without limitation to the number of job numbers which may be entered into a single payroll period.

Cheque Printing

  • Cheques may be printed for all employees, a range of employees, selected groups, or a single employee.
  • View payroll detail before printing cheques.
  • Payroll cheque stubs provide complete information in a four column format, showing units, hours, earnings, statutory deductions, none-statutory deductions for the payroll period, and year-to-date cumulative totals.
  • Supports laser format cheques with the cheque body in the center or at bottom of the cheque. Program will format and print details on the cheque stub as per above paragraph. User guide provides details for cheque ordering.
  • Supports multiple payroll chequing accounts, for example, administrative staff, shop employees, field workers, out of town employees and so on allowing cheques to be printed for a specific payroll chequing account.

Reports

  • To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month ends or closing of a fiscal period.
  • Details of time sheet entries may be printed for approval, without showing earning totals, by for example, management, a job foreman or supervisor.
  • A detailed payroll earnings report is available before printing cheques, indication such items as regular earnings, overtime earnings, commissions, payroll deductions, taxes employer paid benefits, etc.
  • A preview payroll report ensures accuracy before cheques are printed.
  • A complete summary of distribution to the General ledger.
  • T4 slips, R.O.E.
  • Employee lists may be sorted and printed by:
    • Employee ID
    • Employee Name
    • S.I.N.
    • Department
    • Payroll Group
    • Rate Classification

History

  • A history of payroll transactions may be kept on file for any number of payroll periods.

Additional Information

Pricing, additional details and ordering