Payroll may be used as a standalone module or interfaced with the General Ledger and Job Costing modules. Interfacing with the General Ledger and Job Costing modules is automatic if installed, and requires no additional setup.

If used as a standalone module, a summary distribution report provides the necessary information required to journalize a general ledger.

Overview

• Payroll supports a flexible method for posting of payroll transactions to the AccountPro General Ledger and Job Costing modules if installed.
• Time sheets may be entered daily, or at the end of a payroll period. If entered daily, the payroll program will automatically accumulate totals for the applicable payroll period.
• Multiple payrolls per pay period allow payroll, for example, management, office staff, shop and field employees, to be processed at different times.
• If Job Costing is installed, updating of job costs and hours from the Payroll module may be done on a daily bases keeping job costs up-to-date.
• Calculates Statutory withholdings and any other user specified deductions.
• Unlimited earning and deduction types.
• Unlimited earning and deduction types per employee within payroll period.
• No year-end closing required before starting with a new payroll year.
• Modifiable State and Local withholding tables.
• U.S. Payroll may be used conjunction with the Canadian Payroll module for users with employees in both the U.S.A. and Canada. Both modules will allow specified general ledger accounts appropriate for each version, including job numbers.
• Full 100% integration with the general ledger and job costing modules eliminate duplicate entry that is not available using 3rd party software.

Detail

• The payroll module handles, on the bases of individual employee specified parameters (all of which may be turned on or off):
  • Automatic calculation of withholdings
  • Advances
  • Loans
  • Vacation Pay calculation maybe set to payout each check or accrue, and percentage of specified earnings
  • Holiday Pay calculation maybe paid out each check or accrue, and percentage of specified earnings
  • Sick Pay calculation (pay each check or accrue, and percentage of specified earnings)
• Employee ID up to 8 alphanumeric characters.
• Full Employee profile screens including currently defined earning definitions, deductions and benefits, default general ledger distribution accounts (may be overridden at time of payroll timesheet entry), vacation, holiday, sick pay percentages, etc.
• Supports multiple payroll checking accounts.

Earning Definitions

• An unlimited number of earning definitions may be defined. Earning types may be defined, for example, as Regular Earrings, Overtime Earnings, Bonus, Commission, Mileage, Living out Allowance, Piece Work, etc.
• Supports, salaried, hourly, or piece work for daily, weekly, bi-weekly, semi-monthly, monthly, 10, 13 and 22 pay periods per year.
• Earning definitions may be specified with respect to taxability, active status, contribute to statutory deductions, contribute to calculation of "Other Deductions", such as, for example, Union Dues, all through user specified Yes/No options.
• Indicate whether or not the earnings contribute to Vacation Pay, Holiday Pay, Sick Pay, etc.
• Distribution to General Ledger may be specified for each earning definition with the option to override the expense portion of the earning at time of payroll entry.

Deduction Definitions

• Flexible deduction definition capabilities keep employee deductions up-to-date in one place, saving you from having to change individual employee records every time deductions change.
• Establish any number of payroll and union deduction definitions.
• Deduction definitions may specify:
  • Specified withholding reductions
  • Method of deduction calculation:
    • Fixed amount per pay period
    • Percentage of specified type of earnings
    • Combination of Fixed and Percentage
  • Paid by
    • Employee
    • Employer
    • Specified percentage Employee/Employer
  • Distribution to General Ledger may be specified for each deduction definition.

Payroll Entry

• Entries into the payroll module are easy and quick. An Employee ID may be entered directly, or selected from a pop-up window. The default Earning ID, as established in the Employee master file for the selected employee will be shown, and may be selected by simply pressing the Enter key.
• Multiple Earning Definitions (rates) may be used when entering time for an employee within a single pay period without limitation to the number of earning definition which may be entered into the payroll period.
• Multiple Job numbers may be used when entering time for an employee within a single pay period without limitation to the number of job numbers which may be entered into the payroll period.

Distribution to General Ledger

• Integration with the General Ledger module is automatic if installed and saves from repetitive data entry between modules. If the General Ledger is not installed, a summary distribution report provides the necessary information required to journalize a general ledger.
• Flexible distribution options for payroll costs to general ledger accounts may be defaulted to (on an employee by employee bases):
  • A single general ledger account as specified in the employee maintenance screens
  • Pro-rated by percentages up to 4 G/L accounts (plus the credit the payroll checking account)
  • As specified at time of payroll timesheet entry

  Note: distribution to the general ledger for accrual of Taxes, Advances, Loans, Vacation pay, Statutory and None Statutory deductions etc., are specified in addition to the above and are also specified on an employee by employee bases in the employee master file.

Distribution to Job Costing

• Integration with the Job Costing module is automatic if installed and saves from repetitive data entry between modules. If the Job Costing is not installed, a summary distribution report provides the necessary information required to journalize to a 3rd party module.
• Has the capability to specify the Job-Phase and Job-Sub-Phase to which the labor should be posted on a Job, and whether or not this labor expense is to be posted to the base contract, or an extra, in which case a work or change order may be specified.
• Postings to Job Costing will retain units (hours) in addition to wages and labor burden
• Payroll may be entered on a daily bases and has the capability to update Job Costing on a daily bases without running, or waiting for completion of the payroll period, providing management with update-to-date Job Cost reports at all times.

Check Printing

• Checks may be printed for all employees, a range of employees, selected groups, or a single employee.
• View payroll detail before printing checks.
• Payroll check stubs provide complete information in a four column format, showing units, hours, earnings, statutory deductions, none-statutory deductions for the payroll period, and year-to-date cumulative totals.
• Supports continuous form and laser format checks.

Reports

• To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month ends or closing of a fiscal period.
• Details of time sheet entries may be printed for approval, without showing earning totals, by for example, management, a job foreman or supervisor.
• A detailed earnings report is available before printing checks, indication such items as regular earnings, overtime earnings, commissions, deductions, taxes employer paid benefits, etc.
• A preview payroll report ensures accuracy before checks are printed.
• A complete summary of distribution to the General ledger.
• Check Register.
• Employee lists may be sorted and printed by:
  • Employee ID
  • Employee Name
  • S.S.N.
  • Department
  • Payroll Group
  • Rate Classification

Certified Payroll Reports*

• With the optional certified payrol reporting module, printing certified payroll reports for the construction industry, is as easy as specifying the payroll week ending period and pressing the print button. No additional or duplicate entry is required.
• This option keeps a detailed audit trail of overtime and regular hours, rates, gross, deductions and net wages paid, wage totals paid by job for each classification by job number and employee.
• Employees may be assigned multiple classifications within a pay period.
• Certified Payroll reports may be printed as often as required, and may be printed after payroll is competed and posted, regardless of the pay period.
• The user has full control over which classifications and earning types (labor codes) are included in the Certified Payroll report.

Monthly Utilization Payroll Reports*

• Available in the optioanl add-on module, printing a monthly utilization payroll report is as easy as specifying the starting and ending payroll periods and pressing the print button. No additional or duplicate entry is required.

Union Payroll Reports*

• Available in the Payroll reporting add-on module, printing union payroll reports is as easy as specifying the starting and ending payroll periods and pressing the print button. No additional or duplicate entry is required.

History

• A history of payroll transactions may be kept on file for any number of payroll periods.

US Payroll supports interfacing with several optional modules:

Job Costing module

General Ledger module

US Payroll Multi-rate add-on module

Certified Payroll Reporting module

Payroll Reporting module

Import module

Pricing, additional details and ordering