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Payroll Software may be used as a standalone module or interfaced with the
General Ledger and
Job Costing modules. Interfacing with the
General Ledger and
Job
Costing modules is automatic if installed, and requires no additional setup.
The following is a summary describing some of the features of the U.S.
Payroll software program. Should you have further questions, please contact our
office through one of the available contact options.
Overview
- Full 100% integration of the payroll software module with the general ledger and job costing modules
eliminate duplicate entry that is not available using 3rd party software.
- If used as a standalone module, a summary distribution report provides the necessary
information required to journalize a general ledger.
- Payroll supports a flexible method for posting of payroll transactions to the AccountPro
General Ledger and
Job Costing modules if installed.
- Time sheets may be entered daily, or at the end of a payroll period. If entered daily,
the payroll program will automatically accumulate totals for the applicable payroll
period.
- Multiple payrolls per pay period allow payroll, for example, management,
office staff, shop and field employees, to be processed at different times.
- If the Job Costing software module is installed, updating of job costs and hours
from the Payroll module may be done on a daily bases keeping job costs up-to-date.
- Unlimited earning and deduction types.
- Unlimited earning and deduction types per employee within payroll period.
- Statutory deductions.
- No year-end closing required before starting with a new payroll year.
- Modifiable State and Local withholding tables.
- U.S. Payroll may be used conjunction with the
Canadian Payroll module for
users with employees in both the U.S.A. and Canada. Both modules will allow
specified general ledger accounts appropriate for each version, including
job numbers.
Detail
- The payroll module handles, on the bases of individual employee specified parameters
(all of which may be turned on or off):
- Automatic calculation of taxes
- Advances
- Loans
- Vacation Pay calculation (payout each check or accrue, and percentage of specified
earnings)
- Holiday Pay calculation (payout each check or accrue, and percentage of specified
earnings)
- Sick Pay calculation (payout each check or accrue, and percentage of specified
earnings)
- Employee ID up to 8 alphanumeric characters.
- Full Employee profile screens including currently defined earning definitions,
deductions and benefits, default general ledger distribution accounts (may be overridden
at time of payroll timesheet entry), vacation, holiday, sick pay percentages, etc.
- Supports multiple payroll checking accounts.
Earning Definitions
- An unlimited number of earning definitions may be defined. Earning types may be defined,
for example, as Regular Earrings, Overtime Earnings, Bonus, Commission, Mileage, Living
out Allowance, Piece Work, etc.
- Supports, salaried, hourly, or piece work for daily, weekly, bi-weekly,
semi-monthly, monthly, 10, 13 and 22 pay periods per year.
- Earning definitions may be specified with respect to taxability, active status,
contribute to statutory deductions, contribute to calculation of "Other
Deductions", such as, for example, Union Dues, all through user specified Yes/No
options.
- Indicate whether or not the earnings contribute to Vacation Pay, Holiday Pay, Sick Pay,
etc.
- Distribution to General Ledger may be specified for each earning
definition with the option to override the expense portion of the earning at
time of payroll entry.
Deduction Definitions
- Flexible deduction definition capabilities keep employee deductions up-to-date in one
place, saving you from having to change individual employee records every time deductions
change.
- Establish any number of payroll and union deduction definitions.
- Deduction definitions may specify:
- Specified tax reductions
- Method of deduction calculation:
- Fixed amount per pay period
- Percentage of specified type of earnings
- Combination of Fixed and Percentage
- Paid by
- Employee
- Employer
- Specified percentage Employee/Employer
- Distribution to General Ledger may be specified for each deduction
definition.
Payroll Entry
- Entries into the payroll module are easy and quick. An Employee ID may be entered
directly, or selected from a pop-up window. The default Earning ID, as established in the
Employee master file for the selected employee will be shown, and may be selected by
simply pressing the Enter key.
- Multiple Earning Definitions (rates) may
be used when entering time for an employee within a single pay
period without limitation to the number of earning definition which may be entered
into the payroll period.
- Multiple Job numbers may be used when
entering time for an employee within a single pay period
without limitation to the number of job numbers which may be entered into the payroll
period.
- Union payroll software allows for an unlimited number of union rates, each
of which can be used within a pay period, for a single employee.
Distribution to General Ledger
- Integration with the General Ledger
module is automatic if installed and saves from repetitive data entry between modules. If
the General Ledger is not installed,
a summary distribution report provides the necessary information required to journalize a
general ledger.
- Flexible distribution options for payroll costs to general ledger accounts may be
defaulted to (on an employee by employee bases):
- A single general ledger account as specified in the employee maintenance screens
- Pro-rated by percentages up to 4 G/L accounts (plus the credit the payroll checking
account)
- As specified at time of payroll timesheet entry
Note: distribution to the general ledger for accrual of Taxes, Advances, Loans,
Vacation pay, Statutory and None Statutory deductions etc., are specified in addition to
the above and are also specified on an employee by employee bases in the employee master
file.
Distribution to Job Costing
- Integration with the Job
Costing
module is automatic if installed and saves from repetitive data entry between modules. If
the Job Costing is not installed,
a summary distribution report provides the necessary information required to journalize
to a 3rd party module.
- Has the capability to specify the Job-Phase and Job-Sub-Phase to which the
labor should be posted on a Job, and whether or not this labor expense is to
be posted to the base contract, or an extra, in which case a work or change
order may be specified.
- Postings to the Job Costing module will retain
units (hours) in addition to wages and labor burden
- Payroll may be entered on a daily bases and has the capability
to update Job Costing on a daily bases without running, or
waiting for completion of the payroll period, providing management with
update-to-date Job Cost reports at all times.
Check Printing
- Checks may be printed for all employees, a range of employees, selected
groups, or a single employee.
- View payroll detail before printing checks.
- Payroll check stubs provide complete information in a four column format,
showing units, hours,
earnings, statutory deductions, none-statutory deductions for the payroll
period, and year-to-date
cumulative totals.
- Supports continuous form and laser format checks.
Reports
- To provide management with up-to-date information, all reports may be printed as often
as required and are not dependent on month ends or closing of a fiscal period.
- Details of time sheet entries may be printed for approval, without showing earning
totals, by for example, management, a job foreman or supervisor.
- A detailed earnings report is available before printing checks, indication such items as
regular earnings, overtime earnings, commissions, deductions, taxes employer paid
benefits, etc.
- A preview payroll report ensures accuracy before checks are printed.
- A complete summary of distribution to the General ledger.
- Check Register.
- Employee lists may be sorted and printed by:
- Employee ID
- Employee Name
- S.S.N.
- Department
- Payroll Group
- Rate Classification
Certified Payroll Reports*
- Printing certified payroll
software reports for the construction industry, is as easy as specifying the payroll week ending period and pressing
the print button. No additional or duplicate entry is required.
- This option keeps a detailed audit trail of overtime and regular
hours, rates, gross, deductions and net wages paid, wage totals paid
by job for each classification by job number and employee.
- Employees may be assigned multiple classifications within a pay period.
- Using Certified Payroll software, reports may be printed as often as required, and may be
printed after payroll is competed and posted, regardless of the pay period.
- The user has full control over which classifications and earning types
(labor codes) are included in the Certified Payroll report.
Monthly Utilization Payroll Reports*
- Printing a monthly
utilization payroll report is as easy as specifying the starting and ending payroll periods and
pressing the print button. No additional or duplicate entry is required.
Union Payroll Reports*
- Printing union payroll software
reports is as easy as specifying the starting and ending payroll periods and
pressing the print button. No additional or duplicate entry is required.
Payroll Reporting Module
- Reports marked with * are available with the add-on payroll reporting
module (also included is W2 & 1099 reporting).
History
- A history of payroll transactions may be kept on file for any number of payroll periods.
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Why modular? |
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Modular software allows you to purchase only the
modules you need.
Any module may be purchased and run as a
standalone module without the need for any other software, or
additional AccountPro Software.
If multiple AccountPro modules are installed, the
modules will automatically interface with each other without any
special setup.
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Requirements |
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Windows Vista, XP, 2000 or
Windows 2003 (client or server).
Memory 512MB ram.
100mb disk space for the first module, 10mb for each
additional module.
SVGA Monitor or better.
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