The AccountPro Project Management Job  Costing software module may be used as a standalone Job or Project Costing module and optionally interfaced with the Accounts Payable, Accounts Receivable, Invoicing, Inventory Control, Payroll, Purchase Order and Estimating modules. Interfacing with other AccountPro modules is automatic if installed and requires no additional setup.

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The following is a summary describing some of the features of the Job Costing software module. Should you have further questions, please contact our office through one of the available contact options.

Overview

• The Project Management Job Costing module provides for orderly job cost accounting and detailed tracking of billings, material and labor costs as well as units and labor hours.
• Contractors, Project Management and Manufacturers will find the Job Costing module's detailed tracking and reporting capabilities simple, yet powerful and flexible.
• The number of Jobs you may establish is unlimited as are the number of transactions you may place into each job.
• Distribution breakdown by division (job phase) and sub-division (job sub-phase) of transactions within any job is unlimited and are all user definable.
• In addition to costs expended for a Job, the Job Costing module also tracks, in detail, billings associated with each Job.
• Payroll details may be entered directly into the Project Management Job Costing module from time sheets if the AccountPro Payroll module is not installed, or updated automatically from the AccountPro Payroll module if installed. Job Costing tracks both dollar costs and hours from the U.S. Payroll or Canadian Payroll modules.
• For companies doing both U.S. and Canadian Payroll, both may be installed on one system and update Job Costs.
• In addition to numerous reports, a totals pop-up window quickly displays a summary of contract amount, billings, costs, units including labor hours, accumulated to-date for a particular job, change or work order.
• Job Cost tracking may be shown in full or summary detail filtered by user selected criteria.
• If the optional AccountPro Estimating module is installed, an estimate may be imported into Job Costing.
• Serial numbers may be tracked by postings from the Job Costing or Inventory Control module.
• Year-end closing of the General Ledger does not affect job cost details in the Job Costing module.

Job Phase Distribution

• Cost may be distributed to as many Divisions (Job Phase) and Sub-Divisions (Job-Sub-Phases) as you wish to establish.
• Phases may be identified by up to 8 alphanumeric characters.
• The user may establish any number of divisions and sub-divisions, including job phase distribution codes for such items as: mobilization, overhead, supervision, engineering, drafting, layout, miscellaneous, manufacturing, sub-contracts, etc.
• Job Phase Distribution needs to be established only once for all Jobs. The user may add, change or delete job and sub-phases anytime. Standard construction industry codes may be used.
• To track actual, committed and estimated (or budgeted) costs, the following transaction types are used:
  • Actual Cost.
  • Committed Costs (for example, purchase orders issued).
  • Estimated Costs.

Committed Cost Reporting

• By tracking purchase orders, contracts and sub-contracts committed by job, the job costing module can provide reporting on the total amount of units and dollars that have been committed to a job versus the actual costs to-date versus estimated units and costs.

Categories

• Transactions (Job Cost Entries), in addition to transaction type, and breakdown into job phase divisions and sub-divisions, are also tracked by the following categories:
  • Material
  • Rental
  • Sub-Contract
  • Other
  • Labor
  • Labor Burden

Job Cost Billings

• Billing transactions (invoicing) for a project may be entered directly into the Job Costing module, or updated from the Accounts Receivable or Invoicing modules.
• To track contract billings and extras to the contract,  billing transaction types may be one of the following:
  • Base Contract
  • Extras to the Contract
• Provision to specify a Change or Work Order number.

Deficiencies

• Deficiencies may be recorded and printed in a number of ways. Ideal for larger Jobs in the construction industry where deficiency status tracking can become cumbersome.
• Tracks date reported, date inspected, contemplated completion date, date completed and status (complete, not complete, waiting for material, etc.).

Reports

• Several comprehensive job cost reports are available and indicate, amount billed to-date, costs, hours, units, each with the option to provide information in detailed or summary format.
• Report may be printed for just a portion of a job, or specified time periods.
• Variance reports provide management with a quick and effective analysis of Actual, Committed and Estimated (budget) costs, hours and units.
• Ability to filter report by 1099 vendors.

Audit Trail

• A comprehensive audit trail is maintained indicating full detail such as, for example, original suppliers invoice number, reference, units, job phase, sub-phase, payroll employee ID, hours, etc.

History

• Full detail is kept for each Job for as long a period as the user wishes to keep a Job on file.

Interfacing

• Estimates may be imported from the AccountPro Estimating module, allowing for analysis of Actual, Estimated & Committed (purchase orders) Costs, Units and Labor Hours.
• Entry of payable invoices into the AccountPro Accounts Payable module will automatically update job costs.
• Entry of invoices into the AccountPro Invoicing module will automatically update billings in the Job Costing module.
• Purchase order details from the Purchase Order module may be posted to the Job Costing module as committed costs.
• Inventory items from the Inventory Control module may be posted to the Job Costing module as actual costs.
• Payroll details in the Job Costing module are automatically updated from the AccountPro Payroll module if installed.