Canadian Payroll overview summary

If used as a standalone software, or multi-user software, module, a summary distribution report provides the necessary information required to journalize a general ledger.

Also see: Frequently asked Canadian Payroll Questions

• Payroll supports a flexible method for distributing payroll costs and labour hours to the AccountPro, if installed, General Ledger and Job Costing modules.
• Time sheets may be entered daily, or at the end of a payroll period. If entered daily, the payroll program will automatically accumulate totals for the applicable payroll period.
• Canadian Payroll with Job Costing installed is ideal as a construction management software tool. Updating of job costs and hours from the Payroll module may be done on a daily bases keeping job costs up-to-date.
• U.S. Payroll may be used conjunction with the Canadian Payroll module for users with employees in both the U.S.A. and Canada. Both modules will allow specified general ledger accounts appropriate for each version, including job numbers.
• If used in conjunction with Job Costing payroll makes for an ideal construction management software package.

Detail

• The payroll module handles, on the bases of individual employee specified parameters (all of which may be turned on or off):
  • Automatic calculation of statutory deductions
  • Employment Insurance contributions and deductions
  • Advances
  • Loans
  • Vacation Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
  • Holiday Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
  • Sick Pay calculation (payout each cheque or accrue, and percentage of specified earnings)
• Employee ID up to 8 alphanumeric characters.
• Full Employee profile screens including currently defined earning definitions, deductions and benefits, default general ledger distribution accounts (may be overridden at time of payroll timesheet entry), vacation, holiday, sick pay percentages, etc.
• Supports multiple payroll chequeing accounts.

Earning definitions

• An unlimited number of earning definitions may be defined. Earning types may be defined, for example, as Regular Earrings, Overtime Earnings, Bonus, Commission, Mileage, Living out Allowance, Piece Work, etc.
• Overtime may be calculated at 1 1/2 time, 2 times regular Earnings, or whatever multiplyer is required. You may predefine as many overtime definitions (IDs) as needed.
• Earning definitions may be specified with respect to taxability, active status, contribute to statutory deductions, contribute to calculation of "Other Deductions", such as, for example, Union Dues, all through user specified Yes/No options.
• Indicate whether or not the earnings contribute to Vacation Pay, Holiday Pay, Sick Pay, etc.

Deduction Definitions

In addition to statutory deductions and contributions any number of custom payroll deduction definitions may be established by the user which may be applied to selected or all employees.

• Flexible deduction definition capabilities keep employee deductions up-to-date in one place, saving you from having to change individual employee records every time deductions change.
• Establish any number of payroll and union deduction definitions.
• If used as a Canadian construction payroll module, contactors will find the automatic deduction capabilities support an unlimited number of deductions within a pay period.
• Deduction definitions may specify:
  • Specified tax reductions
  • Method of deduction calculation:
    • Fixed amount per pay period
    • Percentage of specified type of earnings
    • Combination of Fixed and Percentage
  • Paid by
    • Employee
    • Employer
    • Specified percentage Employee/Employer
  • Distribution to General Ledger

Payroll Entry

• Entries into the payroll module are easy and quick. An Employee ID may be entered directly, or selected from a pop-up window. The default Earning ID, as established in the Employee master file for the selected employee, will be shown and may be selected by simply pressing the Enter key.
• Multiple Earning Definitions (rates) may be used when entering time for an employee within a single payroll period without limitation to the number of earning definition which may be entered into the payroll period.
• Multiple Job numbers may be used when entering time for an employee within a single pay period without limitation to the number of job numbers which may be entered into a single payroll period.

Distribution to General Ledger

• Integration with the General Ledger module is automatic if installed and saves from repetitive data entry between modules. If the General Ledger is not installed, a summary distribution report provides the necessary information required to journalize a general ledger.
• Flexible distribution options for payroll costs to general ledger accounts may be defaulted to (on an employee by employee bases):
  • A single general ledger account as specified in the employee maintenance screens
  • Pro-rated by percentages up to 4 G/L accounts (plus the credit the payroll chequeing account)
  • As specified at time of payroll timesheet entry

  Note: distribution to the general ledger for accrual of Taxes, E.I., CPP, Advances, Loans, Vacation pay, Statutory and None Statutory deductions etc., are specified in addition to the above and are also specified on an employee by employee bases in the employee master file.

Payroll Distribution to Job Costing

• If used as a Canadian Construction Payroll module, integration with the Job Costing module is automatic if installed and saves from repetitive data entry between modules. If Job Costing is not installed, a summary distribution report provides the necessary information required to journalize to a 3rd party module.
• Has the capability to specify the Job-Phase and Job-Sub-Phase to which the labor should be posted on a Job, and whether or not this labor expense is to be posted to the base contract, or an extra, in which case a work or change order may be specified.
• Postings to the Job Costing module will retain units (hours) in addition to wages and labor burden
• Payroll may be entered  on a daily bases and has the capability to update Job Costing on a daily bases without running, or waiting for completion of the payroll period, providing management with update-to-date Job Cost reports at all times.

Payroll Cheque Printing

• Cheques may be printed for all employees, a range of employees, selected groups, departments, or a single employee.
• View payroll detail before printing cheques.
• Payroll cheque stubs provide complete information in a four column format, showing units, hours, earnings, statutory deductions, none-statutory deductions for the payroll period, and year-to-date cumulative totals.
• Supports continuous form and laser format cheques.

Payroll Reports

• To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month ends or closing of a fiscal period.
• Details of time sheet entries may be printed for approval, without showing earning totals, by for example, management, a job foreman or supervisor.
• A detailed earnings report is available before printing checks, indication such items as regular earnings, overtime earnings, commissions, deductions, taxes employer paid benefits, etc.
• A preview payroll report ensures accuracy before checks are printed.
• A complete summary of distribution to the General ledger.
• T4 slips, R.O.E.
• Employee lists may be sorted and printed by:
  • Employee ID
  • Employee Name
  • S.I.N.
  • Payroll Group
  • Rate Classification
  • Department

Payrol History

• A history of payroll transactions may be kept on file for any number of payroll periods.

Optional Interfacing with

Job Costing module

• Postings from the Canadian Payroll software module to the optional Job Costing module will automatically update labor costs and labor hours when posted.

General Ledger module

• Using the optional General Ledger module, payroll details are automatically posted to the General Ledger module.

Import module

• Using the optional Import module, you may import employee lists from ASCII or CSV files.

 

Canadian Payroll Multi-rate add-on module

• The optional Canadian Payroll Platinum Multi-rate add-on software module provides additional options complementary to the Canadian Payroll Platinum software module.

Payroll Reporting module

• Using the optional Canadian Payroll Reporting module (T4 & Union report printing), Canadian Payroll details are automatically posted to the Canadian Payroll Reporting module.